Personal Assistant to the CEO and WHS Coordinator

We are seeking a highly organised and proactive Personal Assistant to support our CEO.

About us

The Adventist Development and Relief Agency (ADRA) is the official humanitarian agency of the Seventh-day Adventist Church.  As part of the global ADRA network which reaches into more than 118 countries, we are motivated by our faith, to enable people and communities in Australia, the South Pacific, Asia and Africa to improve their health and livelihoods and assist people to prepare for and recover from disasters around the world.

What will you do? 

Some of the duties include:

• Manage the CEO’s schedule and meetings, ensuring smooth coordination of daily activities and prioritizing appointments.
• Oversee Work Health & Safety (WHS) protocols, ensuring compliance and addressing workplace safety concerns.
• Handle internal and external communications, including confidential correspondence, complaints management, and responding on behalf of the executive office.
• Prepare and manage confidential meetings, including taking detailed minutes and ensuring all follow-up actions are completed.

Essential Criteria

• Commitment to ADRA’s purpose, values, and a positive work culture.
• Commitment to a Christian work environment and code of conduct that is respectful of the beliefs and practices of the Seventh-day Adventist Church.
• A related diploma/degree and at least five years’ experience in high-level secretarial executive work.
• Organisational skills: ability to manage the CEO’s schedule, coordinate meetings, and handle travel arrangements efficiently.
• Communication skills: excellent verbal and written communication for developing meeting minutes, and liaising with clients, team members and stakeholders.
• Confidentiality and Integrity: high level of discretion and integrity, with experience in handling sensitive information while maintaining confidentiality.
• Time management: proficiency in managing multiple tasks and prioritising effectively.
• Work Health & Safety: understanding of local and national WHS laws and regulations, ability to conduct risk assessments and implement safety measures, experience in organising WHS training sessions and ensuring compliance with safety standards.
• Handling general complaints: strong problem-solving skills to address and resolve complaints effectively.
• Attention to Detail: Meticulous in managing details and ensuring accuracy in all tasks.
• Proactive attitude: ability to anticipate the CEO’s needs and act proactively.
• Adaptability: flexibility to handle a dynamic work environment and changing priorities.
• Proficiency in Office Software: advanced skills in Microsoft Office Suite and SharePoint.

Benefits:

• Hybrid office and remote working model
• NFP salary packaging options, plus meals and entertainment benefits
• Employee Assistance Program

How to Apply

The Job Description that will give you more specific information on this exciting and challenging role can be found at https://www.adra.org.au/work-with-us/

To apply, candidates should address the selection criteria in their application letter providing examples of past experiences and qualifications. Please forward your application letter, resume and the completed Employment Application form along with the names of three work related referees to: [email protected].

If you have questions or need further information, please contact:
Gianina Coutts, Human Resources Officer for ADRA Australia,
Phone +61 2 9473 9525 or email: [email protected]

ADRA Australia is a child safe, PSEAH committed and inclusive EEO employer.

ADRA Australia reserves the right to fill this position at its discretion at any time.