Executive Assistant

Join us as our Executive Assistant on a permanent full-time basis and be valued for who you are.

Based at Corporate Office in the beautiful Cooranbong area surrounded by the Watagans National Park, the role coordinates the smooth and efficient running of the Office of the CEO, by providing executive administration support on a daily basis and contributes to the success of the organisational business objectives.

As a valued member of the Corporate team you will contribute by:-

• Managing diaries and appointments and travel for the CEO and other Executives as requested
• Compliance with regulatory bodies and liaising with the Finance team to maintain audit records
• Meeting coordination and minutes management including but not limited to Executive Management Committee, Board of Directors and others when directed
• Maintaining Board and Executive Management Committee Decision Registers and Board Induction Manual and various compliance programs as required
• Undertake other ad hoc administrative tasks at the request of the Chief Executive Officer (CEO).
• Assist the CEO with creation of appointments, schedules, travel bookings and day to day administrative tasks.
• Carry out projects, events and compile information for reports as needed.
• Craft monthly newsletter from CEO to employees

At Adventist Senior Living, you’ll work with people and an organisation who are truly dedicated to the impact we have on people’s lives. And we see it as a huge privilege to serve and support older people and their families across Northern New South Wales.Adventist Senior Living is a ministry of the Seventh-day Adventist Church (Northern NSW conference) seeking to enhance the physical, spiritual, social and emotional wellbeing of older Australians through Christ centred care.  The organisation has three service offerings being residential aged care, home care and independent living and these are supported by a centralised corporate team across the Lake Macquarie region and Northern NSW.  Aged care is never just a job. It can’t be. And anyone who’s worked in aged care will tell you it’s no easy ride. But we’re with you. And together, we can make all the difference. Here at Adventist Senior Living, you’ll find a close, supportive community, opportunities to grow your skills, and leaders who care as much as you. You’ll also find a host of benefits that support your wellbeing and career growth, such as:

• Not For Profit salary packaging options
• Ongoing training and development
• Employee Assistance Program (EAP)
• Discounted school fees

You will bring to the role the following skills and experience:-

• Extensive experience in high level administrative roles and ability to provide support to senior staff
• Demonstrated experience in the preparation and publishing of committee information
• In practicing and maintaining high levels of confidentiality
• Experience in organising and managing events
• High level of computer literacy with sound skills in Microsoft Office, databases and workload management apps and/or a willingness to learn new programs/applications
• Proven ability to manage high volume workloads and remain calm and efficient under pressure
• Have an understanding of, commitment to, and support the values, ethos and mission of  Adventist Senior Living
• Have the capacity to assist in the development of policies
• Be able to work autonomously and without supervision
• Skilled communication including clear and articulate verbal and written reporting including an advanced knowledge of spelling and grammar

You will also possess demonstrated skills and experience in being:-

• Pro-active and self-motivated
• Strong leadership qualities with an ability to influence and collaborate effectively
• Planning and organising
• Strategic thinker able to analyse and problem solve
• Demonstrated experience in event co-ordination/management
• Australian working rights
• Current or willingness to obtain a NDIS Workers Screening ID

What really matters here - and what makes Adventist Senior Living work - are our shared values. We’re united by a deep sense of care. A care that’s kind, compassionate and humble, yet also driven, determined and resilient. And for us, that’s a non-negotiable.  For them, with you.Are you ready to take the next step in your career at Adventist Senior Living ?  Do you have current Australian Working Rights ?Then we would love to hear from you.  Please submit your application to Joanne Brown at [email protected]   Applications Close  Friday 7th March 2025